1. The name of the organisation is …………………………………. (thereinafter referred to
as the Panel or ………… Panel)
In particular the Panel is established to advise and assist in the creation and maintenance of access provision and equal access to all aspects of life for disabled people throughout ………… and the surrounding area.
In furtherance of these objects:
The Access Panel shall have powers:
Membership is open to all disabled people and to others with an interest, affected by disability and/or concern with regard to access for Disabled Persons. Membership is open for those who live, work or visits ………… and the surrounding area.
Being a member of the …………………………………. does not necessarily mean that a person must be a member of the committee. Persons affected by disability can be members of the panel without necessarily being involved in the day to day running of the panel but can nevertheless become involved in areas of particular interest.
The Panel shall be appointed annually at the Annual General Meeting and shall consist of as far as are possible 51% disabled persons and should also include persons with expertise and others as defined in the Access Guide of the Committee on Access for Scotland (1986).
The Panel shall, whenever possible, have a minimum of 3 office bearers being:
The Panel can democratically appoint additional members i.e. Vice-Chairperson, Press Officer, Minutes Secretary, Membership Co-ordinator, etc.
The office bearers should hold office for a maximum of 3 years after which time they can be considered for re-election at the AGM or an AG MEETING held for that purpose.
The panel committee shall have power to co-opt such members as are deemed appropriate to carry out its objects or/and to co-opt such members for individual projects.
Any members of the panel who are paid officers of a public organisation, or receive payment for work on behalf of a public organisation shall be ‘ex officio’ members only and will have no voting rights.
The Panel shall meet at least 4 times per year; more if deemed necessary but not less.
The AGM shall be publicly advertised not less than 28 days prior to the meeting.
The AGM will be to:
The Panel may at any time call an Additional General Meeting. Two thirds or more Panel members may call an AG MEETING by giving the Secretary (if appointed) 28 clear days notice. If no Secretary is appointed, notice to be submitted to the Chairperson or other office bearer.
Any member requiring raising an issue at the AG MEETING shall inform the secretary or nominated office bearer in writing or whatever format is suitable for use by that person if the written word is not possible at least 21 days in advance of the meeting.
All monies raised by or on behalf of …………………………………. shall be applied to the furtherance of the objects of the Panel and no other purpose. The treasurer shall keep accounts showing all income, expenditure and assets of the group. A bank account shall be opened in the name of the …………………………………. with office bearers as signatories. Two from three bank registered signatures will be required to issue cheques.
A simple Income and Expenditure Account will be kept by the treasurer to keep account of all monies in and out of the panel. All receipts and Invoices will be kept in a safe and secure environment.
The Accounts shall be independently scrutinised at the end of each financial year by a person of ‘good standing’.
The financial year shall be from 1st April to 31st March each year. The AGM will be held within two calendar months of the end of the financial year.
A minute of the meeting shall be taken by the Secretary, minute’s secretary or by a panel member designated at time of meeting.
Subject to the provision of clause 10, decisions shall be made by a majority of those panel members present at a legitimately called meeting. In the case of an equality of votes the Chairperson shall have a second or casting vote.
Any member, who indicates that they no longer wish to be a member of …………………………….., will be entitled to leave the panel without prejudice unless there are legal reasons that require the members delay in resignation.
Three members shall form a quorum at both panel and general meetings.
There must be at least 5 members present, plus 2 office bearers, in attendance at the AGM or an AG MEETING specially called for the purpose.
A majority of two thirds of those present at the AGM or AG MEETING specially called for the purpose, shall be necessary to carry any resolutions involving an alteration or change to the Constitution.
If the Panel decides by a majority vote at any time that there are justifiable grounds to dissolve the Panel, the Panel shall call a General Meeting giving not less than 21 days notice stating the terms of the resolution to be proposed thereat. If this resolution is subsequently confirmed by two thirds majority of those present any remaining assets after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the organisation, but shall be given or transferred to a recognised organisation having similar objects to those of the Panel.
Signed: ___________________________________________________
Name: ____________________________ Date: ________________
Position Held: _____________________________________________
Signed: ___________________________________________________
Name: ____________________________ Date: _______________
Position Held: _____________________________________________